Source Document – the Returned Cheque Advice

IRD Returned Cheque Advice DBS

Image courtesy of The Association of Banks in Singapore

Reasons for Dishonoured Cheques

Whenever a cheque given to a business bounces, the bank will send notice to the business that the customer/ debtor’s cheque was dishonoured. The cheque may not have been cleared for one or more of the following reasons:

1. There is insufficient funds in the payer’s bank account.

2. The cheque was not written in the form that it was supposed to

a. Differing/missing signature(s). It is not uncommon for companies to have more than one signatories.

b.  Amount in words and numbers don’t tally,

c. “or bearer” was strike off for a cash cheque,

d. Too many corrections made on the cheque.

3. The cheque was post dated.

Image Return Document (IRD), Return Cheque Advice or Refer to Drawer

This notice comes in the form of an Image Return Document (IRD) which contains a scanned image of the dishonoured cheque. The IRD can be re-presented to the bank to receive payment subject to some of these conditions:

Conditions for IRD Presentment, if applicable

1. IRD with any alteration, mutilation or tear will not be accepted
2. To be presented at any of the bank’s branches in Singapore.
3. The IRD will be retained when presented to the bank.
4 To be presented on a clearing day not later that 6 mmonths from the cheque date,

For those taking the GCE O’/N’ Level Principles of Accounts, the IRD is mentioned in the textbooks as notice of dishonoured cheques in the chapters on Cash Book and Bank Reconciliation. The following words/ phrases refer to the IRD:

– Return Cheque Advice

– Refer to Drawer

– Returned by bank marked “insufficient funds”

– Cheque given by xxx (name of debtor) was dishonoured.

Download a sample a real-life Return Cheque Advice in pdf here.

The Association of Banks SingaporeThe Association of Banks in Singapore (ABS) represents and promote the interests of member banks as well as help set standards of good practice and raise  the banking industry expertise in Singapore. The pdf version of the Cheque Return advice first appear in ABS’ website and is reproduced here with permission.

Track Your Numbers to Meet Your Business Goals!

[From Caleb: Today, Adam Khoo shares about tracking your accounting figures to meet your business goals. Just last month, he wrote about why expats will rule Singapore and why money is the lifeblood of business.

This post is written for business owners and aspirant. Start ups are usually drowned in the excitement of entreprenuer work. Keeping an eagle’s eye on financial figures is essential business success.

Notice how Adam’s tips are succintly practical: They’re very similar to most startup advice about watching cashflow and setting performance measurements. It is the intensity from this logical step that really make you think about the scale of his business success.

Stay tuned this week for something cool]

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Your financial figures tell you whether your business is on track at meeting its goals. If you don’t pay attention to it constantly, your business could be going off track and by the time you figure
it out, it would be too late!

Here are some of the most common scenarios that happen to startup companies. By not tracking his expenses closely, the business owner is not aware that his costs are actually overshooting his budgeted amount.

By the end of the year, he finds that he has actually been making a loss! If he had known this fact immediately, he could have taken steps to reduce his costs and turn around a profit. Another common example is that the business owner is not aware that sales revenue is not coming in as projected. As a result, he will again find himself making a loss at the end of the year.

Business GraphWhat has made my company so successful at hitting its sales and profit targets every year is that we track our sales figures by the hour! The moment sales are made at our payment counter, an SMS is sent to my CEO and the product manager within an hour.

By the next three hours, the sales figures are updated in our computer’s accounting system. My CEO then studies the consolidated report of the entire sales revenue generated by all the product
divisions weekly. The moment our sales revenue drops below our projected target for that week, we will immediately change our strategy and take new actions.

We may place more advertisements, create new marketing channels, offer a special promotion, push our sales people harder, increase telemarketing efforts and do whatever it takes to push up the figures!

To your business success,
Adam

 

AdamKhooPhoto.jpgAdam Khoo is an entrepreneur, a best-selling author and a peak performance trainer. A self-made millionaire by the age of 26, he owns and runs several businesses in education, training, event management and advertising, all with a combined annual turnover of $20 million. His best-selling “Secrets of Building Multi-Million Dollar Businesses” is a complete step-by-step system that will show you how to take an indea from start-up to a million dollar business in 18 months flat. This article is reproduced with permission from Adam Khoo Learning Techology Group.

photo credit: Business Graph by nDevilTV

Money Is The Lifeblood of Your Business!

[Caleb Ho] Adam Khoo is Singapore’s most well-known personal development trainer and entrepreneur extraordinaire. A a self-made millionaire at age 26, Adam shares the secret of building multi-million dollar businesses.

A business without enough money is like a human being without blood or a jet plane without fuel. It is an essential resource your business needs in order to achieve its fullest potential.

You can have the best ideas, a bunch of talented people, a great product and a potential market. However, without proper money management, none of your goals can materialize. I have seen entrepreneurs doing great work, attracting lots of customers and delivering great value.

Moreever, because there was nobody paying close attention to the numbers, the business soon found itself having to close down. All this could have been avoided if only the business owner understood and paid more attention to managing the cash flow of the company.

So, if money is such an important matter in a business, why do so many entrepreneurs neglect to spend enough time on it? There are three main reasons:

1) Ignorant About Money
Unfortunately, very few people are trained in money management. Unless you studied finance or accounting in college, it is unlikely that you would have learnt about smart money management strategies from your parents or from school, college or university.

2) Fear of Money
With ignorance comes a fear of dealing with money. Many business owners I talk to have a fear of constantly tracking their sales revenue, costs and other financial numbers.
They get stressed up when they have to look at and deal with numbers. They get nervous when they see the bills that come in and more stressed when the sales revenue is not as rosy as projected.

“I was never good at Math,” is the common excuse they usually give.

3) Procrastination
Finally, many business owners I know tend to place their finance and accounting matters as the last priority. They are always focused on making the product, providing the service, dealing with
customers, selling their company or managing their people. “I have no time to do the books.” “I’ll do it later!”

As a result, their accounts are never up to date. They will only know their May sales, cost and profit figures in September! It is like a basketball team playing a match without being able to see the scoreboard until two weeks after the game!

To your business success,
Adam

AdamKhooPhoto.jpgAdam Khoo is an entrepreneur, a best-selling author and a peak performance trainer. A self-made millionaire by the age of 26, he owns and runs several businesses in education, training, event management and advertising, all with a combined annual turnover of $20 million. His best-selling “Secrets of Building Multi-Million Dollar Businesses” is a complete step-by-step system that will show you how to take an indea from start-up to a million dollar business in 18 months flat. This article is reproduced with permission from Adam Khoo Learning Techology Group.